Email Archive | Community Emails

Fall 2022 - Spring 2023 Communications

Mid-Summer Check-in from Housing & Operations

Friday, June 30th, 2023

Dear Student,

We hope you are enjoying your summer wherever you are in the world! Construction for the Climate Action Plan and the New Student Center & Dining Commons are underway here at Amherst. We’re writing with a few reminders and updates for you.

Our office has moved - we are now located at 38 Woodside, formerly the Cadigan Center. We look forward to welcoming you there soon.
Important dates for the 23-24 Academic Year
Fall Housing
Off Campus Housing Requests

Important dates for the 23-24 academic year:

Fall 2023:

Returning Student Arrival - September 2-4, 2023
*Early arrival requests will be reviewed in late July and will only be approved for extenuating circumstances, or in support of the College opening*
Classes Begin - Tuesday, September 5, 2023
November Break - November 18-26, 2023 (registration required)
Last day of Classes - Wednesday, December 13, 2023
Last day of Finals - Thursday, December 21, 2023
Fall Move-out - by noon on Friday, December, 22, 2023
*Students who are not residential in the spring must fully vacate their room at this time

Winter Recess 2023-2024

Winter Recess - December 23, 2023 - January 26, 2024
*Registration will be required via form released in November
*Spring residents only

Spring 2024:

Returning Student Arrival - Saturday, January 27 & 28, 2024
Classes Begin - Monday, January 29, 2024
Break - March 16 - 24, 2024
*Registration will be required via form released in February
Last day of Classes - Tuesday, May 7, 2024
Last day of Finals - Wednesday, May 15, 2024
Non-graduating Student Move-out: by noon on Thursday, May 16, 2024
Graduating Student Move-out: by 5pm on Sunday, May 26, 2024

Transition 2024:

Move-in: rolling basis between Thursday, May 16, 2024 and Tuesday, May 28, 2024.
*Spring non-graduates who are directly supporting Commencement & Reunion initiatives only

Summer 2024: (tentative dates)

Move-in: Sunday, June 9, 2024
*Residents must be actively enrolled to reside on campus
Move-out: Saturday, August 3, 2024
*Students who are not residential in the Fall of 2024 must fully vacate at this time.

Your current booking for the 2023-2024 Academic Year is: Lee-219-A
If you believe there is an error with this, please let us know as soon as possible. We in Housing & Operations are currently working to house students who are on the Waitlist and unmet housing accommodations and will share final assignments by Wednesday, July 19, 2023. If you are interested in exploring a room change for the upcoming year, please complete this form before 9am on Friday, July 7, 2023. We will have limited flexibility, but would be happy to meet potential requests prior to your arrival.

Are you interested in living off campus?
If so, please review our website, and complete the request form today! Once through the request process and lease verification process - we work with Student Accounts to reverse housing billing and if you choose, meal billing.

Have a wonderful summer,

Housing & Operations

Gender-Inclusive Roommate Placement Opportunity

Friday, June 30th, 2023

Dear Student,

Thank you for submitting your New Student Housing Questionnaire! We are following up with you today because you selected “Yes” or “Unsure” in response to the question asking if you might be interested in learning more information about the gender inclusive roommate placement option. We are writing to share related Frequently Asked Questions, and a next step Questionnaire that further engages you about this opportunity.

The gender-inclusive roommate placement option for first-years allows students to request housing with another first-year student in which the overriding/primary factor guiding placement into the same room need not be a shared gender/gender identity. The gender-inclusive roommate pairing option is open to any first-year student who wishes to participate.

New first-year students who would like to participate in this housing option should complete this webform by 8:00 am on Wednesday, July 12, 2023.

Sincerely,

Housing & Operations Team

New Student Housing Questionnaire now Open!

Wednesday, June 14th, 2023

Dear Student,

We are happy to be able to share the next step toward the beginning of your first semester on campus as a part of our Amherst College community. We use a web-based portal to interact with you about your housing opportunities. The Housing Portal is now open to all new students. Please complete each page of the questionnaire and submit your responses by Friday, June 30. This questionnaire will inform how we assign your room and roommate.

Residential living goals for new students are intended to create opportunities for meeting new people and for building strong relationships. Please take note that we do not accommodate roommate requests nor requests to be placed in a specific residence hall.

Roommates will be assigned based on your responses to the questionnaire. This questionnaire encompasses your routine and preferences, including but not limited to the time of day you prefer to wake up and go to sleep, smoking/vaping habits, preferred study environments, and preferences related to guest frequency.

Students seeking housing accommodations should reach out to Accessibility Services at accessibility@amherst.edu. Requests for medical accommodations and the substantiating documentation are due to Accessibility Services by Friday, June 23. You can learn more about accommodations for first year students on their website.

We will share your housing assignment for Academic Year 2023-2024 with you by Wednesday, July 26. Before you begin preparing for living at Amherst, be sure to check out our Recommended Packing List! Please note the College is not able to offer on-campus storage for items, including empty suitcases, or totes, so please pack mindfully. We look forward to your arrival the morning of Tuesday, August 29. We will be in touch to provide you with your assigned arrival window later this summer. If you have any questions, please do not hesitate to reach out to us at OSAOPS@amherst.edu.

Sincerely,

The Housing & Operations Team

Summer Campus Conditions

Wednesday, April 26th, 2023

Dear Summer Sponsors and Summer Students,

The Summer 2023 landscape on our campus will look and feel different than recent summers as major construction projects like the Climate Action Plan and the new student center rev up! We write to provide important information about how some of the changes may affect students so that all stakeholders can prepare and plan for the best experience possible.

Central Cooling: The Climate Action Plan (CAP) will be knocking on the doors of the centrally cooled Greenways this summer. All four halls will be unavailable for residency for the duration of the summer, resulting in the assignment of most Amherst students to residence halls across campus that do not have central cooling. While students with a registered air conditioner accommodation can expect a cooling solution, students without an accommodation will not have bedroom cooling, and students will not be permitted to install their own air conditioners of any type.

Keeping Cool:

Turn off overhead lights, or desk lamps that give off heat
Pull down shades during the day to keep heat from sunlight to a minimum
Open windows at night to let cooler air in
Use a fan in conjunction with your window– especially to encourage cooler air into the room on overcast days and at night

Noise and Dust: The demolition of Merrill and McGuire and the excavation work that will accompany it and the CAP project will produce elevated levels of noise, vibration, and dust. Student Affairs and Campus Operations will work with students to provide notices when particularly disruptive conditions could be expected. Construction will typically begin at 7:00 am or later and conclude by 4:00 pm.

Please communicate with us if you have questions or concerns! We on the Housing & Operations Team will work with our campus partners when necessary to bring you the best information and advice we can.

Sincerely,

The Housing & Operations Team

May Move-out, Storage, & Summer Housing

Friday, April 21st, 2023

Dear Student,

As we have consistently shared throughout the year, non-graduating students must move out of the residence halls by noon on Saturday, May 20, and graduating students must move out by 5:00 pm on Sunday, May 28. We are asking all students to share their May 2023 Campus Departure Plans by Monday, May 1. Why? We need your help! Families, alumni, and guests will utilize our residence halls very shortly after your departure, and we need to plan accordingly. Please note all students must return their key upon departure, drop boxes are located in each residence hall and in Keefe Campus Center. Leaving your room key in your room will most likely result in a lost key charge.

Please consider donating gently used items for Move Out to reduce waste - an initiative facilitated by the Office of Sustainability. Additionally, Custodial Services will knock on doors and facilitate “Trash & Bash” May 8-19, 2023 to gather trash and larger donation items directly from your room.

The Summer Housing Application is available now in the Housing Portal.

Summer housing requires both an application from students, and corresponding sponsorship from an Amherst College department. Graduating students are not eligible for summer housing.

This form will ask you about your anticipated housing needs, sponsoring host information, and possible roommate information. Summer housing request forms are due Monday, May 1.

It is important to note that most students engaging in any portion of the following segments of summer housing will need to change housing assignments during their stay. Summer housing is broken down into 3 major segments, each with their own eligibility criteria.

Spring-to-Summer Transition (5/22-6/10)
Located in Tyler, Seligman, Moore, Valentine, Humphries, Chapman, Plimpton, and Marsh.
Available only to those who are hired to work commencement, reunion, and select essential campus initiatives (housing available only during the period of employment), students for whom Amherst is their primary residence, and international students who cannot travel due to international limitations.
Ineligible students include domestic students who do not have a commitment to the College until after June 11.
Moving into transition housing will occur on a rolling basis as rooms are vacated and prepared. Residents must be prepared to move between May 22 and May 26. Alternative move dates will be discouraged and are unavailable without exceptional reasons.

Summer Housing (6/10-8/5)
Located in King, Weiland, Garman, Seligman, Chapman, Residence Hall A, Hitchcock, Humphries, Marsh, Moore, Morrow, Plimpton, and Tyler.
Eligible students who participate in Amherst College academic programs, student summer employees, students for whom Amherst is their primary residence, and those who cannot travel due to international limitations.
Ineligible students include all who were not approved via the Summer Housing Request process
Moving into summer housing will occur June 10 and 11 for the vast majority of students.

Summer-to-Fall Transition (8/7-8/11)
Located in students’ Fall 2023 housing assignments
Eligible students include students for whom Amherst is their primary residence, and international students, and students who have a commitment to the College beyond August 5.
Ineligible students include those who are studying away, or taking a leave for the Fall 2023.
Moving into fall housing will range between August 7 and August 11 in a rolling manner as fall rooms are prepared. These dates are determined based on programs and room readiness. Alternative move dates may not be possible, and will be discouraged without exceptional reasons.
Storage

The College has discontinued the on-campus storage program; however, we continue to partner with Boomerang Storage to offer door-to-door storage service at students’ expense. Students with high financial need, international students, and residents of AK, HI, or PR may qualify for a storage subsidy code (SSC) to cover the cost of registration and up to 4 boxes. If you anticipate eligibility for a SSC, please submit your request before May 1 and we will respond by May 4. Boxes for general use will be dropped off to all main common rooms the week of May 1, 2023.

Sincerely,

The Housing & Operations Team

What’s Next?

Summer Housing Requests due May 1 by noon
Trash & Bash - May 8-19, 2023
Move-out for non-graduating students is Saturday, May 20 by noon
Move-out for graduating students is Sunday, May 28 by 5:00 pm
Campus Departure Plans form due Monday, May 1 by noon
Fall 2023 Move-in for returning students begins Saturday, September 2, 2023
Classes begin Tuesday, September 5, 2023

May Move Out

Friday, April 21st, 2023

Dear Student,

As we approach commencement, we are writing to remind all graduating students that move out for the spring semester is on Sunday, May 28 by 5:00 pm.

We are asking all students to share their May 2023 Campus Departure Plans by Monday, May 1. Why? We need your help! Families, alumni, and guests will utilize our residence halls very shortly after your departure, and we need to plan accordingly. Please note you must return your key upon departure in the drop boxes are located in each residence hall and in Keefe Campus Center. Leaving your room key in your room will most likely result in a lost key charge.

Students who are not graduating will receive an email today sharing information about summer housing and storage. Our records indicate you are graduating in May, and therefore are not eligible for those processes. Please let us know if we are incorrect. Please also consider Donating items for Move Out to reduce waste - an initative facilitated by the Office of Sustainability.

Sincerely,

The Housing & Operations Team

What’s Next?

Move-out for non-graduating students is Saturday, May 20 by noon
Move-out for graduating students is Sunday, May 28 by 5:00 pm
Campus Departure Plans form due Monday, May 1 by noon

Waitlist Information

Friday, April 14th, 2023

Dear Student,

As the rising sophomore housing selection process wraps up this evening, we are writing to share some preliminary information about the Waitlist Process now that the final selection time has been activated. All students will receive a housing assignment well before the beginning of the fall semester– we aim to solidify all returning students’ assignments by late July.

The waitlist form has been activated in the Housing Portal. This form will ask you to share with the Housing & Operations Team your hall, floor, room, and roommate preferences. Please complete this form prior to May 1, 2023. The Waitlist Process will be a placement process, not a selection process. This means that once you complete the form, there will be no further action required by you.

If you have a roommate paired with you and verified in the Housing Portal, please maintain that pairing if it remains mutually agreeable. If you do not, please consider making a pair in the portal before May 1. Students without roommates in the Housing Portal will be assigned one based on the information provided in your Individual Profile, also found in the Housing Portal.

As remaining Theme & Language spaces are filled, and your peers make decisions about studying away or taking a leave, vacancies will be created to house students in the Waitlist Process.

Sincerely,

Housing & Operations Team

What Else?

April 17 & 18 Housing & Operations office closed
May 1 - Waitlist Forms Due
May 20 - Move Out by noon for all non-graduating students
May 28 - Commencement & Graduating students move-out by 5PM
July 26 - Waitlist Housing Assignments Released
June 11 - Summer Housing Move-In
August 5 - Summer Housing Move-Out
September 2 - Returning Student Move-In

Housing & Operations Team

Housing Selection Times Released

Thursday, April 6th, 2023

Dear Student,

Housing selection times have now been generated for next week!

Your Housing Selection Time is: April XXX, 2023, XXX PM EDT. The room selector will close to you 12 hours after your selection time.

When to log in: Approximately 5 minutes prior to your Selection Time

Don’t forget! Questions during HSP?

Housing & Operations will be reachable by text during HSP. You will have an opportunity to update your cell phone number in the Housing Portal. We will send a text to all participants an hour before the start of the process on their selection day. We are eager to answer your ‘in-the-moment’ questions about HSP this week via text, not email.

One more time - we are available to serve as a proxy for you!

In class? At practice? Ask us to serve as your proxy in the Housing Portal

Quick access links:

Housing Portal
Portal Video Series - information about roommate pairings
Frequently Asked Questions

Single or Double Room Assignment

Juniors and sophomores should plan to select a double-occupancy room.

Selecting Double Rooms

Verified roommate pairs should select at the earlier selection time of the two participants.
Participants can form, verify, and break roommate pairings throughout the process until a room is selected.

How will it work?

Every minute, 1 student’s portal selection ability will be ‘activated’
HSP runs from 2:00 pm until all selection times are activated each evening
Your ability to select remains active until you have chosen an assignment, or the process closes 12 hours after your selection time.
If you want to select at the same time as a friend you can wait to select at the later time
If you want to see if singles will still be available at your selection time, you can, and then form a roommate pairing during HSP if there are no remaining singles

See you next week:

Tuesday, April 11
- 11:00 am - 1:00 pm Drop-in hours for questions
- 2:00 pm - 8:30 pm Rising senior HSP
Wednesday, April 12
- 11:00 am - 1:00 pm Drop-in hours for questions
- 2:00 pm - 8:30 pm Rising junior HSP
Thursday, April 13
- 11:00 am - 1:00 pm Drop-in hours for questions
- 2:00 pm - 8:30 pm Rising sophomore HSP

Sincerely,

Housing & Operations

What’s Next?

April 25 - waitlist forms open in the Housing Portal
May 20 - Move-Out by noon for all non-graduating students
May 28 - Commencement; Graduating students move-out by 5:00 pm
June 11 - Summer Housing Move-In
August 5 - Summer Housing Move-Out
September 2 - Returning Student Move-In

Housing & Operations Team

HSP Is Next Week!

Tuesday, April 4th, 2023

Dear Student,

The Theme & Language Housing Process, Suites & Triples Selection Process, Community Advisor Selection Process, and Study Away commitments are all wrapping up for the coming year. These completed steps now allow for us to move smoothly through the General Housing Selection Process next week.

On Thursday, April 6, Housing & Operations will send out your individual Housing Selection Time for Tuesday, April 11/12/13 based on your Housing Selection Number XXXX. The Housing Portal is now open so students can explore, request proxy service, and begin roommate matching.

In advance of the General Housing Selection Process, there are a few things you should know.

Bookmark & log into the Housing Portal!
Make a plan for a roommate:
- Review the Portal Video Series to help you understand how to form a roommate pair in the Housing Portal.
- Rising seniors can anticipate reserving single rooms
- Rising juniors and sophomores should plan to select a double-occupancy room.
- Residential Engagement & Wellbeing has 2 Roommate Socials Scheduled!

MONDAY April 10 from 6:30 - 8:30 pm in Moore Hall Common Room
A fantastic space for people who are looking to match with potential roommates for the upcoming year! Also - great snacks and board games!

Review the Frequently Asked Questions for HSP
Understand the Waitlist Process - every year a percentage of the rising sophomore class secures their housing assignment during the summer.
Review the floor plans
Confirm your cell phone number! Housing & Operations will be reachable by text during HSP. You will have an opportunity to update your cell phone number in the Housing Portal. We will send a text to all participants an hour before the start of the process on their selection day. We are eager to answer your ‘in-the-moment’ questions about HSP this week via text, not email.

Unavailable to participate? We are available to serve as a Proxy for you!
In class? At practice? Ask us to serve as your proxy! Housing & Operations will act as proxy for students selecting single rooms and when both members of a roommate pair are unable to select. In the Housing Portal, on the ‘Housing Assignment Process’ page of the Questionnaire, students can use the drop down menu to request the Housing & Operations Team to select your room on your behalf. In the case of double rooms, both roommates must complete the proxy form. When one member of a roommate pair is available, that person should select the room for both students.

Regarding housing accommodations, all students with registered housing accommodations have received an email from Housing & Operations with information about how to navigate HSP. A percentage of these students have received adjusted selection numbers to allow selection of spaces that meet their registered accommodations. Additionally, some rooms have been randomly held back from the Senior, and/or Junior HSPs to the same end.

Next Week:

Tuesday, April 11
- 11:00 am - 1:00 pm Drop-in hours for questions
- 2:00 pm - 6:00 pm Rising senior HSP
Wednesday, April 12
- 11:00 am - 1:00 pm Drop-in hours for questions
- 2:00 pm - 6:00 pm Rising junior HSP
Thursday, April 13
- 11:00 am - 1:00 pm Drop-in hours for questions
- 2:00 pm - 6:00 pm Rising sophomore HSP

Sincerely,

Housing & Operations

What’s Next?

April 25 - waitlist forms open in the Housing Portal
May 20 - Move-Out by noon for all non-graduating students
May 28 - Commencement & Graduating students move-out by 5:00 pm
June 11 - Summer Housing Move-In
August 5 - Summer Housing Move-Out
September 2 - Returning Student Move-In

Suites and Triples Selection Process (STSP)

Wednesday, March 8th, 2023

The Suites and Triples Selection Process (STSP) registration form is now available. The STSP event will be held on Wednesday, March 22 from 10:00 am to 5:00 pm via Zoom. (Note: all times are Eastern Daylight Time (EDT)).

How does registration work?

Please select one group leader to submit your group's registration form.
(multiple submissions will delay staff processing your submission)
Your STSP group leader submits the registration form by March 12, no later than 11:59 pm .
All group participants will receive an automated confirmation email from OSAOPS@amherst.edu encouraging suite/roommates to review the application and to reply if it is incorrect in any way. No action is required by group participants unless the original submission is incorrect.
The Housing & Operations Team
- Assumes group participants agree to the group members and configuration unless we receive a dissenting email from a group member.
- Will verify group members’ eligibility, will average group members’ Selection Numbers, and communicate with all group members the averaged STSP Selection Number and Selection Window by Friday, March 17. This email will include the Zoom link to the STSP Zoom event.
- Will serve as a proxy upon request for any group where no members are able to participate in Selection Day. Send proxy requests to OSAOPS@amherst.edu
Regarding eligibility:
- Students who have accepted a Theme or Language housing assignment or a CA position are not eligible for the STSP.
- Please discuss study away plans with potential suitemates or roommates. Vacancies created by students planning to study away must be refilled within one week of notice.

Available suites:

Jenkins: 10-person and 6-person suites
Greenways: 4-person suites
Mayo-Smith: 5-person and 3-person suites
Residence Hall A: 5-person suites

Available natural triples:

Chapman 203
Moore 106
Plimpton 113
Valentine 244

All students are welcome to register with a group for each suite size, but no student may register as part of more than one group per size. Groups with students who have registered for more than one group of the same size will be disqualified. This means you may register a 10-person group and a 3-person group, but not multiple 5-person groups.

All registered participants will receive confirmation of the schedule of events, an appointment time for all groups that applied for each suite-type, and the link to access the selection Zoom. For more information about the process and to access the registration form starting on March 22, please visit the Suites and Triples Selection page on our website.

What’s Next?

Theme & Language Housing waitlist applications continue to be considered
Suites & Triples Selection Process (STSP) Applications are due on Sunday, March 12 by 11:59 pm, and the process will be held on Wednesday, March 22
General Housing Selection runs from April 11 through April 13
Move-out for non-graduating students is by noon on Saturday, May 20 and for graduating students on Sunday, May 29 by 5:00 pm

Sincerely,

The Housing & Operations Team

Housing Selection Process

Friday, February 17th, 2023

Dear Student,

The Housing Selection Process has begun for the 2023-2024 Academic Year! Those who have applied for Theme Housing will hear from us next week with the results of their application. If you missed the deadline - don’t worry - you can apply for Theme & Language Housing Waitlists!

There are four major processes in the overall Housing Selection Process:

Theme & Language Housing - Application Open: 12/8/22 Closed: 2/6/23
*Waitlist applications continue to be accepted until 8/1/23
Suites & Triples Process - Application becomes available Monday, March 6, 2023
Application closes Sunday, March 12, 2023
General Housing Selection Process -
1. Rising Senior HSP - Tuesday, April 11, 2023
2. Rising Junior HSP - Wednesday, April 12, 2023
3. Rising Sophomore HSP - Thursday, April 13, 2023
Waitlist Housing Process - All Amherst College students should anticipate on campus housing for the academic year, however, every year there will be a group of students who are not able to secure specific housing assignments until the summer.

For more information about the HSP, visit our Frequently Asked Questions, and check your email often!

Your Housing Selection Number:XXXX

All eligible students have been randomly assigned a Housing Selection Number according to their dates of enrollment at the College.

Rising Seniors: 1-530
Rising Juniors: 531-1085
Rising Sophomores: 1086-1594

Each HSP subprocess makes use of Selection Numbers

Theme & Language Housing - varies by community, however most assign from lowest number to highest number.
Suites & Triples Process - uses the groups averaged Selection Number, which dictates the groups Selection Time
General HSPs:
- HSP# determines Selection Time for individuals
- Lowest HSP# in a pair determines Selection Time for roommate pairs
Waitlist Housing Process: up to 125 students may be on the waitlist to be housed over the summer. More information will be provided as each HSP subprocess is completed.

Other Important Dates & Information:

Housing Accommodation Registration due Wednesday, March 1, 2023
Please also review the Housing & Operations Accessibility Information
Questions? Please contact accessibility@amherst.edu.
Study Away Approval Checklist Part 1 due: April 1, 2023
*Students planning to study away in the Fall are disqualified from Housing for the Fall
Off Campus Housing Interest - Intent form open now

What Else?

March 11 - 18: Spring Break
May 20 - Move Out by noon for all non-graduating students
May 28 - Commencement & Graduating students move-out by 5PM
June 11 - Summer Housing Move-In
August 5 - Summer Housing Move-Out
September 2 - Returning Student Move-In

Theme Housing Applications DUE!!!!

Friday, February 3rd, 2023

Dear Students,

Theme & Language Housing Applications are due by 9am on Monday, February 6.

Amherst College offers several different housing opportunities to live with peers who are interested in living in a curated community. Theme and Language Housing includes:

Theme Community Applications can only be accessed through the Theme Community Pre-application, due by 9am on Monday, February 6, 2023. The Pre-application asks applicants to rank all of the theme communities they intend to apply for in order of preference. This information will not be shared with Theme Community leadership (decision makers) -- it will only be shared with the Office of Community Living.

Not interested in Theme Housing? Suites & Triples Process is up next - applications open Monday, March 6 and close Sunday March 12. Stay tuned for more information!

Stay warm!!

Housing & Operations

Welcome Back & Theme Housing Information

Wednesday, January 25, 2023

Dear Students,

With the start of classes in just a few days - Monday, January 30, 2023- we are writing with a few key pieces of information.

Welcome Back!

Please plan to arrive to campus on or after Thursday, January 26, 2023. If you are returning from a leave, please pick up your room key from Keefe Campus Center 101 during business hours. If you arrive outside of business hours please contact Dispatch at 413-542-2291 to have a Community Safety Assistant meet you in Keefe. As you prepare for the start of classes please get tested for COVID-19 before you return to campus to ensure that you do not travel while you are sick. Consult CDC guidelines for up-to-date travel and health guidance. Students returning to campus should take a rapid antigen test immediately upon return. (Kits will be available in the Valentine Dining Hall.)

Now let’s get ready for Fall 2023!

Engaging in the Housing Selection Process will quickly be an important part of your spring semester. We will send regular communication about this process over the next few months outlining the process in detail. All students anticipated to return in the fall will be randomly assigned a Housing Selection Number (HS#) by Wednesday, February 15, 2023 by class year. You will then have several opportunities to engage in the process:

Theme & Language Housing opportunities detailed below.
Applications due by 9am on Monday, February 6, 2023.
Suites & Triples Selection Process (STSP) -
Applications open on Monday, March 6, 2023 and are due on Sunday, March 12, 2023. More information will be sent out in mid-February about this process.
General Housing Selection Process (HSP) -
Rising Seniors will select rooms on Tuesday, April 11, 2023

Rising Juniors will select rooms on Wednesday, April 12, 2023
Rising Sophomores will select rooms on Thursday, April 13, 2023
More information will be sent out in March about this process.

Waitlist Housing - all Amherst College students seeking housing for the fall semester will be housed, however some students will not receive finalized assignments until the summer months. Students who do not select an assignment through any of the above mentioned processes will be housed through the waitlist process.
More information will be sent out in early April about this process.

Theme & Language Housing Information:

Amherst College offers several different housing opportunities to live with peers who are interested in living in a curated community. Theme and Language Housing includes:

See you soon!

Sincerely,

The Housing & Operations Team

Important Closing Procedures

Wednesday, December 7, 2022

Dear Students,

Professional staff will be checking rooms after your departure from campus to ensure that rooms have been closed properly. All students are expected to depart by noon on Monday, December 19 unless explicitly granted an exception for an extended stay in writing.

Staff will be conducting Health & Safety Checks for any visible safety violations, as well as verifying compliance with the following checklist (a consolidated checklist is also available on door hangers recently placed on of each residence hall room’s door knob):

If you are not returning to campus in Spring 2023, pack and remove all personal belongings from your room
Pack and bring with you any essential chargers, passports, medications, laptops, and phones
Remove all garbage and recyclables
Remove all perishable food
Leave college-issued refrigerators and microwaves plugged in
Unplug all other electronic devices
Where applicable, set the room’s thermostat to 60°F
Close and lock windows, close all window shades
Turn off all room lights
Close and lock your door
Take your room key with you; doors will be locked following your departure!

Submit the check out form upon departure
https://tinyurl.com/DecMovedOut

Sincerely,

The Housing & Operations Team

Spring Housing Selection Information

Friday, December 2, 2022

Hello,

As a student returning to campus from leave or study away, you are eligible to participate in the Housing Selection Process Spring 2023. Please read the following message in its entirety, as we address several key components of your return to campus.

Housing Selection

The Spring Housing Selection Process will run between 1pm and 3pm on Tuesday, December 13, 2022. The only students who are eligible to participate in this process are students returning from leave or study away.

How it works:

Your Selection Number is ****. This number was assigned to you last spring for this academic year, or was randomly assigned to you following your return from leave.
This Selection Number dictates your Selection Order and Selection Time. Your Selection Time is 12/13/2022 **:**.
You can begin pairing with a roommate who is also returning from leave.
The list of available rooms for selection will be released shortly before the selection process. Single- and double-occupancy rooms will be available. Some double rooms will have a pre-existing occupant, and others will be fully available.
You will gain access to the room selection function in the housing portal at your Selection Time. If you miss your time slot, you will continue to be able to select until the end of the process. Students who miss the selection event entirely will be randomly assigned to an available room after the close of the process.

More detailed information about selecting a room and frequently asked questions can be found on the OSA Operations webpage.

Housing Accommodations
If you are seeking housing accommodations, or want to confirm accommodations you already hold, please reach out to Accessibility Services at accessibility@amherst.edu. We will work with students who intend to use their registered accommodation to select a room that meets their accommodations through standard selection, or pre-placement, depending on individual accommodations.

Theme & Language Housing
Students who are on a waitlist for Theme or Language housing will be emailed soon regarding availability. Students who accept a placement in Theme or Language Housing will not be eligible to participate in the December 13 Housing Selection Process.

Off Campus Housing
If you are intending to live off campus, we appreciate the timely response to the off-campus housing application by 9am on December 9, 2022. Late requests will also be accepted.

Returning to Campus
Students returning from leave are welcome to return to campus beginning January 26, 2023. Detailed information about arrival will be distributed in mid-January. Returning students are not eligible for January Recess housing.

Sincerely,

Housing & Operations Team

What’s Next?

Fall Move-Out: Monday, December 19, 2022 by noon
This is the final date to fully vacate your room for all students in the Class of 2023E and all students studying away in Spring 2023
Spring Move-In: Thursday, January 26, 2023 through Sunday, January 29, 2023 from 9am to 4pm
May Move-out for non-Graduates: Saturday, May 20, 2023 by noon
May Move-out for Graduating Seniors: Sunday, May 28, 2023 by 5pm

Removal From Campus Housing

Tuesday November 29, 2022

Dear Student,

Our records indicate that you will not reside on campus in the Spring of 2023, and will be Graduating/Studying Away/Taking a Leave in Spring 2023. The Housing & Operations Team automatically absorbs all forthcoming vacancies into our inventory and then reallocates them through several processes - including the Spring Housing Selection Process. This means that your current housing assignment is not transferable by you, nor are you able to retain your room for future occupancy.

All students who are not residing on campus for the Spring of 2023 must fully vacate their room by noon on Monday, December 19, 2022. You are not eligible for housing during the December Closure or January Recess periods, as the College needs this period to prepare your room for the next occupant.

As you are likely aware, the College has discontinued on-campus storage and has instead further developed our partnership with Boomerang Storage, our trusted vendor for off-campus storage services. Boomerang Storage offers free boxes and tape, and will pick up your items from your room following your departure in December at your expense. They will also drop your items off to your new assignment prior to your return to campus. Students with high financial need are encouraged to request a storage subsidy code (SSC), and review the program parameters.

If our records are inaccurate, and you do plan to enroll in Amherst College classes in the Spring of 2023 and require on campus housing, you must respond to this email by 9:00 am on Thursday, December 1, 2022.

We hope that this next chapter goes smoothly for you!

Sincerely,

The Housing & Operations Team

December Move-out, December Closure, January Recess, and Spring Move-in

Wednesday November 9, 2022

Dear Student,

With November Break right around the corner - it’s time to begin planning for the upcoming housing transitions. Please read the following information carefully, as you are responsible for the contents. The dates below are firm and have been shared since July. Below you will find information about:

December Move-out, and the Late Departure Request Form
December Closure, and the December Closure Residency Registration Form
January Recess, and the January Recess Residency Request Form
Spring Move-in Primer

Sincerely,

The Housing & Operations Team

December Move-out:

All students must depart campus following finals by noon on Monday, December 19, unless explicitly approved to remain on campus. In December, we will ask you to share your December departure plans - so please start making your travel arrangements. In the event that you have an international flight scheduling conflict or other extenuating circumstances, please complete the Late Departure Request Form by noon on Wednesday, December 7, 2022.

December Closure:

The College is closed from 4 pm on Friday, December 23, 2022 until 9 am on Tuesday, January 3, 2023. During this time all services will be limited, including Dining, Custodial, and Student Affairs staffing. Campus residency during this time is limited to:

Students who are unable to return home due to international travel restrictions
Students whose home of record is Amherst College
Required in-season student-athletes

Eligibility is dependent on both fall and spring residency. The December Closure Residency Registration Form is due by noon on Wednesday, December 7, 2022.

January Recess:

January Recess begins at 9 am on Tuesday, January 3, 2023, and concludes at the start of classes. During this time residency is limited to the following groups:

International students
Students whose home of record is Amherst College
Students engaged in faculty-approved academic work
In-season winter student-athletes
Students employed on campus
Participants in Loeb Center programs
ACEMS trainees

Eligibility is dependent on being enrolled for spring semester, and confirmation of on-campus engagement by a faculty or staff member involved in that engagement. The January Recess Residence Request Form is due by noon on Wednesday, December 7, 2022.

Spring Move-In

Students are welcome to return to campus on or after Thursday, January 26, 2023. Classes begin on Monday, January 30, 2023. In early January, we will ask you to share your arrival plans should you need to arrive after the start of classes. If you are enrolled in classes at Mount Holyoke, Hampshire, or Smith Colleges - we will reach out to you in order to develop an Early Arrival plan.

November Break Information

Monday, October 24 2022

Greetings,

November Break—from Saturday, November 19, through Sunday, November 27—is just around the corner. We must know who will remain on campus to more effectively engage and communicate with those students during the break, allow Dining Services to plan accordingly, and provide us with important information in case of an on-campus emergency.

All students must complete the November Break Registration Form to share their plans to remain on campus, or travel, by Monday, November 14.

As November Break nears, we will share more information from our colleagues about meal plans and services.

Sincerely,

The Housing & Operations Team

What’s Next?

Fall Move-Out: Monday, December 19, 2022 by noon (This is the final date to fully vacate your room for all students in the Class of 2023E and all students studying away in Spring 2023.)
Spring Move-In: Thursday, January 26, 2023 through Sunday, January 29, 2023 from 9am to 4pm
May Move-out for non-Graduates: Saturday, May 20, 2023 by noon
May Move-out for Graduating Seniors: Sunday, May 28, 2023 by 5pm

Welcome to Campus

Tuesday, August 30, 2022

Greetings,

We have spent the last month eagerly preparing for your arrival - welcome! As an early arriving student we are reaching out before the rest of your peers with a few important things to share with you for the coming year. Your peers will hear from us later this week.

Room Condition Reporting

Our partners in Facilities and Custodial Services have worked hard to prepare your room for arrival. Your room has a full complement of College-issued furniture, which must remain in the room. We understand everything to be in good working order at this time, and ask that you verify that with us by completing this brief Room Condition Reporting Form before noon on Wednesday, September 7, 2022.

Room Key Acknowledgement

Upon arrival this year, all students are completing a short Key Acknowledgment Form. This form allows for you to have a record of receiving your room key. If you have not completed this form but, we will follow up with a link to complete soon. Please be aware, failure to return your key when changing or vacating your currently assigned room will result in a lock change charge.

Upcoming Critical Dates

Fall Move-Out: Monday, December 19, 2022 by noon
(This is the final date to fully vacate your room for all students in the Class of 2023E and all students studying away in Spring 2023.)
Spring Move-In: Thursday, January 26, 2023 through Sunday, January 29, 2023 from 9am to 4pm
May Move-out for non-Graduates: Saturday, May 20, 2023 by noon
May Move-out for Graduating Seniors: Sunday, May 28, 2023 by 5pm

What can you expect to hear about from us next?

Storage Access - Please use this Calendly link to sign up for a time to gather your items. Please be sure to include your full name, mobile phone number and storage location in your reservation. Please note that Student Affairs staff are not able to help you move your items, so please bring a friend, cart, or vehicle if you need.
Room Change process begins: Tuesday, September 13, 2023. We will share more information next week!

Welcome!

Student Affairs Operations Team

OSAOPS@amherst.edu

Commonly Searched-for Forms and Requests

We are: Jonathan Riseling, Marie Lalor, and Kelsey Mongeau.

New Students 2022 Emails

New Student Housing Assignment

July 15, 2022

Hello <<Chosen Name>>,

We are pleased to be able to share your Fall 2022 housing assignment with you.

Your assignment is <<Room>>.

Your room is a <<Occupancy>>, and your roommate is <<Roommate>>. We encourage you to make outreach to your roommate at <<Roommate Email>> for introductions, to share plans, questions, and excitement about your arrival to campus.

[GENERAL] Arrival Day!
You are scheduled to arrive on campus on <<Arrival Date>>, at <<Arrival Time>>. In order to reduce wait times for everyone, arriving during your designated window will expedite your arrival process. Classes begin on Thursday, September 1, and you will be busy with Orientation until then! Please consult our packing list as you prepare to arrive on campus. Each student room will contain one microwave and a refrigerator, and we ask that you do not bring your own. In early August we will send another message with more specific arrival information about your arrival on campus.

[Pre-O] Arrival Day!
As a participant in International Student Pre-Orientation, you are scheduled to arrive on campus on August 20, 2022, between 9:00 am and 4:00 pm. If you will arrive outside of those hours please let the CISE office know at CISE@amherst.edu. Classes begin on Thursday, September 1, and you will be busy with Orientation until then! Please consult our packing list as you prepare to arrive on campus. Each student room will contain one microwave and a refrigerator, and we ask that you do not bring your own. Please continue to correspond with the Center for International Student Engagement about your arrival plans.

[Athlete] Arrival Day!
At the recommendation of the athletic department, you are scheduled to arrive on campus on <<Arrival Date>>, between 9:00 am and 4:00 pm. Classes begin on Thursday, September 1, and you will be busy with Orientation until then! Please consult our packing list as you prepare to arrive on campus. Each student room will contain one microwave and a refrigerator, and we ask that you do not bring your own. Please continue to be in contact with your coach about your arrival plans.

Shipping Items to Campus

Amherst College Mail Services will receive packages for you to pick up when you arrive on campus. You will receive an email from postoffice@amherst.edu in the coming weeks with your campus box number, box combination, and address information. Please try to time your delivery such that it is proximal to your arrival.

Frequently Asked Questions:

How can I find out more information about my room?

You can visit the floor plan of your assigned residence hall to learn where in the hall your room is located. Some floor plans show dimensions and measurements, some do not. We have access only to the data that you see there and will be unable to provide other data at this time.

Can my room assignment be changed?

Housing placements were created with great care and attention to students’ needs and housing questionnaire responses. We are not able to accept room change requests at this time. Beginning on Tuesday, September 13th, our staff will begin to respond to change requests. We will share information about that process after your arrival.

How were assignments made?

Your responses to the New Student Housing Questionnaire are the most important factor in crafting your assignment. Requests for single-gender or gender-inclusive floors, and floors with a gender-inclusive restroom also received consideration.

We are looking forward to your arrival on campus in just a few weeks and are pleased to begin sharing details about the fall arrival process with you.

Sincerely,

Student Affairs Operations Team

Dean Gendron, Kelsey Mongeau, Liz Brozski and Marie Lalor

Gender-Inclusive Roommate Placement Opportunity

July 1, 2022

Greetings,

New first-year students who would like to participate in this housing option should complete this webform by 8:00 am on Monday, July 11.

Warmly,

Student Affairs Operations Team

Please complete Housing Questionnaire ASAP

July 1, 2022

Greetings!

Yesterday was the deadline to complete your housing questionnaire for the 2022-2023 Academic Year. Please log into the Housing Portal ASAP to complete your application.

Housing Portal

Don’t forget to share your responses in order to confirm the following:

Your daily routines related to sleep, study, organization, and smoking. This allows us to pair you with a roommate with similar routines.
Your interest in living on a gender-inclusive or single-gender floor.
AND MORE!

Please log into the Housing Portal by Wednesday, July 6 to complete your responses. Housing assignments will be shared on Wednesday, July 15.

Sincerely,

The Student Affairs Operations Team

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Housing Portal

Contact us for support and resources related to your residence hall building, arrival to and departure from housing, your room key, card access, student storage, and other logistical questions about living on campus.

Housing Questionnaire Now Open

Jun 15, 2022

Greetings,

We are happy to be able to share the next step toward your first semester on campus as a part of our Amherst College community. The Housing Portal is now open to all new students. Please complete each page of the New Student Questionnaire and submit your responses by 11:59 pm EDT on Thursday, June 30. This questionnaire will inform how we in the Student Affairs Operations Team assign your room and roommate.

Housing Portal

The housing process for new first year students is designed to create opportunities for new students to meet multiple members of the class and begin building strong relationships. For this reason, please know we do not accommodate roommate requests nor requests to be placed in a specific residence hall.

Roommates will be assigned based on your responses to the Housing Questionnaire about your daily routines and other preferences. These routines and preferences include the times of day you prefer to wake up or go to sleep, smoking/vaping habits, preferred study environments, and preferences related to guest frequency.

Students seeking housing accommodations should reach out to Accessibility Services at accessibility@amherst.edu. Requests for medical accommodations and the supporting documentation are due to Accessibility Services by June 24th. You can learn more about accommodations for first year students on their website.

We will share your housing assignment for Academic Year 2022-2023 with you by Friday, July 15. Before you begin preparing for living at Amherst, be sure to check out our Recommended Packing List! We look forward to your arrival the morning of Friday, August 26. We will be in touch to provide you with your assigned arrival window later this summer. If you have any questions please do not hesitate to reach out to us at OSAOPS@amherst.edu.

Sincerely,

The Student Affairs Operations Team

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Housing Portal

Summer 2022 Emails:

Fall 2022 Arrival Information

August 11, 2022

Hello,

We are working hard to prepare for your arrival in just a few weeks! All returning students who are not directly supporting the arrival of new students through the affiliation with an office are expected to arrive between Monday, August 29 and Wednesday, August 31 between 9:00 am and 4:00 pm. Please complete this brief arrival form to help us prepare for your arrival by completing this form by Thursday, August 18, 2022.

As shared on August 5, 2022, all students are strongly encouraged to test for Covid-19 before traveling to campus. Upon your arrival at Keefe Campus Center, we will issue you your room key, as well as an antigen test for you to self-administer. Please bring a mobile device, logged into a web browser with your Amherst College credentials to acknowledge receipt of your room key.

Sincerely,

Student Affairs Housing & Operations

Fall Room Vacancy Options

June 25, 2022

Good Afternoon,

According to our records, your originally chosen roommate will no longer be living in your room, and you are now the resident of a room that is partially occupied. As a result, we wish to offer you the opportunity to review options related to your shared occupancy of .

Students with vacancies can use this webform to choose from one of three options regarding your room assignment for Fall 2022:

Option 1: Name a chosen roommate to be placed in your room

If you and another student wish to be placed together as roommates in , you may share the name of this student through the webform. The form should be completed by the student who is already assigned to the room with the vacancy, not the student being newly placed into the room.

Option 2: Remain in the room and be assigned a new roommate

If you do not have another roommate in mind, but you would like to remain in your current room, you may choose to retain your assignment to and to be paired with a student awaiting a room through the Waitlist Placement Process by Student Affairs.

Option 3: Give up your current room assignment to join the Waitlist Placement Process

If you are interested in changing your room for the upcoming year, you can choose to forgo your current assignment to be placed in another room through the waitlist. All students participating in the Waitlist Placement Process will receive a room assignment. For more information about the Waitist, please review the information currently available on our website. Please note: the waitlist process is a placement process, so students will share their ranked preferences via the application and be assigned a room and likely a roommate.

Please use the webform to indicate your choice by 5:00 pm on Friday, July 1. If you do not respond to the webform, you will be defaulted to Option 2.

Sincerely,

The Student Affairs Operations Team

Steam Shutdown

June 14, 2022

Good Morning,

Some of you have reached out regarding the absence of hot water in your residence halls. At this time, the campus is affected by the annual Steam Shutdown. Steam Shutdown began on Sunday, June 12 and will continue through Monday, June 20. During this time, there will be no hot water throughout most of the campus. Also, please note that the following buildings will not have any air conditioning:

Alumni Gymnasium
Webster Hall
Johnson Chapel
Arms Music
Converse Hall
Frost Library
Kirby Theater & Holden Theater

Attached, please find the project description published by Facilities.

Sincerely,

The Student Affairs Operations Team

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Important Dates

Card Access Issues

June 13, 2022

Greetings,

Over recent days, many of you have made us aware of card access issues impeding your ability to enter your assigned residence hall. We have been working with IT to find a resolution. We have provided a temporary solution to all residents, and will continue to explore the issue with IT to ensure that you have access to locations like Valentine, Frost, Keefe Campus Center, and other critical campus locations.

If you are still unable to access your assigned residence hall this evening, please send an email to OSAOPS@amherst.edu and AskIT@amherst.edu to request additional assistance.

Sincerely,

The Student Affairs Operations Team

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Important Dates

Spring 2022 Emails:

May

Summer Deadlines TOMORROW, Storage and Departure Reminders

May 17, 2022

Greetings _____,

With several deadlines approaching tomorrow, we have a few reminders to share.

Due Tomorrow:

Summer Housing Questionnaire: All students who plan to reside on campus this summer (with the exception of students who will only be here from 5/25-6/11) should complete the Summer 2022 Application in the Housing Portal
Exceptional Stay Request Form: Students who hope to reside at the College during the transition from spring to summer who are not otherwise sponsored must complete this form. If you believe that you are sponsored by an on-campus employer, please communicate with your sponsor to confirm that they have shared this request with our office.
Transitional Storage Request Form: Students who will stay in summer housing and who are not residing on campus from May 25-June 11 may request transitional storage support. Students who will be here for part of this time frame may also request transitional storage, but should plan to store all belongings except those that can be taken with you upon departure on or before May 24th.

Important Boomerang Dates: Boomerang will be on campus to receive transition storage to their trucks on May 16, 17, 20, and 24. They will also be on campus picking up items from student rooms on May 25, 26, and 27 following student departures.

Don't forget to tell us when you leave!

Warmly,

The Student Affairs Operations Team

What’s Next?

Monday, May 16 through Friday, May 20: Trash and Bash!
Wednesday, May 18: Summer Housing Requests due through the Housing Portal
Wednesday, May 18: Exceptional Stay Housing Requests due
Wednesday, May 25 by 5:00 pm: Move-out for non-graduating students
Wednesday, May 25: Begin moving into spring-to-summer transitional assignments
Sunday, May 29, by 8:00 pm: Move-out for graduating students
Sunday, June 12: Summer Student Housing begins
Sunday, June 12 through Sunday June 19: Steam shutdown (no hot water in residence halls)
Wednesday, July 6: Supplemental Waitlist Questionnaire due through the Housing Portal
Thursday, July 21: Waitlist Housing Assignments shared
Monday, August 29: Fall 2022 Move-in begins

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Important Dates

Move Out Donations

May 17, 2022

Don't forget to tell us when you've moved out!

Dear Students,

Move Out is soon upon us. As classes end and the departure from campus begins, the Office of Sustainability, in conjunction with the landscape and grounds department, would like to challenge students to be mindful of the items and belongings that are to be left behind. It may seem easy to throw these items away, but there is a growing reality that landfills are overwhelmed. Conveniently, there is also a need for many of the items that might be thought of as easily discarded. New students coming to campus each year find themselves in need of clothing items, shelves, lights, books, furniture, and much more. We ask that students use the appropriate tags that will be distributed by the custodial department to the residence halls to label such items and place them in the designated area in first floor common rooms! Each designated donation area will be clearly labeled with signage.

If anyone has any questions about what types of items may or may not be useful, feel free to reach out to landscape and grounds, the Office of Sustainability, or the building CA. The Office of Sustainability in conjunction with landscape and grounds thanks you for your partnership! Go Mammoths!

Wes Dripps

Director of Sustainability

Kenny Lauzier

Supervisor of Landscape and Grounds

What’s Next?

Monday, May 16 through Friday, May 20: Trash and Bash
Tuesday, May 17 at 3:00 pm: Waitlist Information Session via Zoom
Wednesday, May 18: Summer Housing Requests due through the Housing Portal
Wednesday, May 25 by 5:00 pm: Move-out for non-graduating students
Wednesday, May 25: Begin moving into spring-to-summer transitional assignments
Sunday, May 29, by 8:00 pm: Move-out for graduating students
Sunday, June 12: Summer Student Housing begins
Sunday, June 12 through Sunday June 19: Steam shutdown (no hot water in residence halls)
Wednesday, July 6: Supplemental Waitlist Questionnaire due through the Housing Portal
Thursday, July 21: Waitlist Housing Assignments shared
Monday, August 29: Fall 2022 Move-in begins

Helpful Forms
Previous Emails
Important Dates

Summer & Transitional Housing, Trash & Bash, and Storage Reminder

May 13, 2022

Hello ________,

Today we are sharing a few quick reminders and updates to help you prepare for departure.

Don't forget to tell us when you leave!

Trash & Bash!

Throughout the week of May 16, Custodial Services will begin knocking on students’ doors to gather trash, recycling, and donations. Custodial Services works with local non-profits and donates lightly used items (except furniture) to our surrounding community.

Summer Housing

Summer Housing Applications are due Wednesday, May 18 by noon in the Housing Portal. All summer residents must complete this application in addition to their host submitting their sponsorship form. For more information about summer housing please refer back to our April 22 communication.

Transitional Housing

Students who are approved for transitional housing (those working Commencement and Reunion, typically) will begin receiving communications from our office the week of May 23 about their first move. Students living on the First Year Quad should prepare to begin moving on May 25. Summer housing assignments will go out the week of June 6. These messages will be sent on a rolling basis as rooms are prepared for new residents.

Storage

Boomerang Storage has shared with us that they are excited to offer a booking fee waiver coupon ($30 value!) for any student who has made arrangements with another storage provider to switch to Boomerang.

Interested students should simply contact Boomerang and share proof of booking with the other provider and express intent to switch to Boomerang to receive a coupon code.

Important Dates: Boomerang will be on campus to receive transition storage to their trucks on May 16, 17, 20, and 24. They will also be on campus picking up items from student rooms on May 25, 26, and 27 following student departures.

Storage Subsidy Code Requests are due Monday, May 16 by noon. We have added additional options to the request form to include students from Alaska, Hawaii, and Puerto Rico as well as those who may not meet the initial eligibility criteria but are interested in participating in the pilot should funding allow. Currently, fewer students have applied for storage subsidies, and this means we may have sufficient funds to support more students. If requests continue in this pattern, we are optimistic that we can expand the subsidy option to more students, including those with a higher expected family contribution, beginning on Tuesday, May 17.

Warmly,

The Student Affairs Operations Team

What’s Next?

Monday, May 16 through Friday, May 20: Trash and Bash!
Wednesday, May 17 at 3:00 pm: Waitlist Information Session via Zoom
Wednesday, May 18: Summer Housing Requests due through the Housing Portal
Wednesday, May 25 by 5:00 pm: Move-out for non-graduating students
Wednesday, May 25: Begin moving into spring-to-summer transitional assignments (Residents of the First Year Quad are first priority moves)
Sunday, May 29, by 8:00 pm: Move-out for graduating students
Sunday, June 12: Summer Student Housing begins
Sunday, June 12 through Sunday June 19: Steam shutdown (no hot water in residence halls)
Wednesday, July 6: Supplemental Waitlist Questionnaire due through the Housing Portal
Thursday, July 21: Waitlist Housing Assignments shared
Monday, August 29: Fall 2022 Move-in begins

The Student Affairs Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Important Dates

Boomerang Box Distribution WEDNESDAY

May 9, 2022

Greetings ____,

Below you will find an email from Boomerang Storage, Amherst College's partner in off-site storage.

To those of you looking to store or ship your things as we all approach the end of the school year, the college has partnered with Boomerang Storage. If you need this service, we encourage you to sign up as soon as possible

in order to reserve your space and get access to free boxes and tape for packing.

Important!

Boomerang Storage will be on campus THIS Wednesday

distributing boxes & tape to students that register on their website.

2022 Summer Storage and Shipping Program Details Below

Free Boxes and Tape for packing Wed May 11 at the following locations:
- 1st Year Quad: 11am-1pm.
- Greenways: 2pm-4pm
Pickup: Your storage will be picked up at your dorm room after you depart. (excluding transitional storage)
Delivery: Boomerang can deliver your storage to your new room before you get back to school.
Storage Terms: Summer and Study Abroad storage terms are available.
Shipping: Boomerang can ship to almost anywhere in the world.
Insurance: All your stuff is insured to up to $100 per box. Some restrictions apply.

Boomerang Storage

Door to Door Storage and Shipping pick up dates:

(excluding transitional storage)

Just leave your storage in your room, labeled and in a neat pile and Boomerang will pick up after you leave school. How easy is that!?

Reminder: Per the May 6 email, The College is piloting a program that will subsidize the cost of storage for international and low-income students as part of our existing partnership with Boomerang Storage. This pilot aims to provide more storage opportunities to a larger number of students, in a manner that recognizes the challenges of moving items to and from their storage location, and the reality that the financial cost associated with such off-campus storage is felt unevenly across our community. To learn more about requesting a Storage Subsidy Code please review and complete this form.

What’s Next?

Friday, May 6 by noon: Campus Departure Plans form due
Monday, May 9 at 3:00 pm: Waitlist Information Session via Zoom
Wednesday, May 17 at 3:00 pm: Waitlist Information Session via Zoom
Wednesday, May 18: Summer Housing Requests due through the Housing Portal
Wednesday, May 25 by 5:00 pm: Move-out for non-graduating students
Sunday, May 29, by 8:00 pm: Move-out for graduating students
Wednesday, July 6: Supplemental Waitlist Questionnaire through the Housing Portal
Thursday, July 21: Waitlist Housing Assignments shared.
Monday, August 29: Fall 2022 Move-in begins

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Important Dates

Supplemental Waitlist Questionnaire Now Open

May 6, 2022

Greetings ____,

The supplemental waitlist questionnaire is now available in the Housing Portal. As shared in our April 22 email, the waitlist process will be a placement process. Please navigate to your previously completed questionnaire for Academic Year 2022-2023 in the Housing Portal, where you will now be able to respond to additional questions that will guide the Student Affairs Operations Team while making your placement.

Housing Portal

The questionnaire is due on Wednesday, July 6. This supplemental questionnaire will allow you to share the following information:

Your intended roommate: This must be another student on the waitlist.
Your daily routine profile: You can update the daily routine profile that you shared during the general selection application cycle in the Housing Portal.
Your preferred room features: including room occupancy (single/double/triple) and residence hall should also be ranked in the Housing Portal.

How will the assignment process work?

The 2022 Waitlist Process will use a computer program that reviews the data that you have shared with our office to make the best possible placement based on that information and available space. Room placements will be assigned to maintain balance between (1) your assigned selection number, (2) room availability, and (3) established roommate pairings.

Students in a roommate pairing:

Will be assigned a fully available double room to retain the roommate pairing while inventory lasts.
May be assigned a space in a triple, partially vacant double, or single only if no double spaces remain that can house both members of the pair alone.
Placements will be created in order of selection number.

Students without a roommate pair:

Will be assigned a single room while single rooms remain available.
Will receive placements in order of selection number.

Students without a roommate pair who do not yield single room assignments:

May be assigned a roommate from the waitlist, or to a roommate in a half open double room. These assignments will be informed by the ‘daily routine profile’ in the Housing Portal and can expect an approximately 70% ‘profile match’ or better with their assigned roommate.

Further System Details:

The system will choose from spaces that meet your most highly ranked preferences first. So, if you most highly rate the ‘two-room double’ option, the system will look for rooms that are two-room doubles first, and may place you in a lower ranked hall because you prefer to live in a two-room double. Conversely, if you indicate your most highly ranked preference is hall, you may be placed in a lower ranked room type, such as a one-room double.
If you have formed a roommate pair, the preferences of the student with the lower (earlier-selecting) selection number will be used to determine the room placement.
Students interested in requesting a triple are encouraged to contact osaops@amherst.edu.
When the portal closes on Wednesday, July 6, roommate pairs will be locked.

On Thursday, June 30 the Student Affairs Operations Team will share additional information with you including approximately how many rising seniors, juniors, and sophomores will be participating, as well as how many singles, two-room doubles and one-room doubles will be available. This will help inform students in determining if they will commit to a roommate pairing. Housing assignments will be shared on Thursday, July 21.

Questions? Visit the Waitlist FAQ page on our website for more information or attend one of our Waitlist Information Sessions on May 9 and May 17 at 3:00 pm via Zoom. Please contact us at osaops@amherst.edu with any additional questions.

Sincerely,

The Student Affairs Operations Team

What’s Next?

Friday, May 6 by noon: Campus Departure Plans form due
Monday, May 9 and Tuesday, May 17 at 3:00 pm: Waitlist Information Session via Zoom
Wednesday, May 18: Summer Housing Requests due through the Housing Portal
Wednesday, May 25 by 5:00 pm: Move-out for non-graduating students
Sunday, May 29 by 8:00 pm: Move-out for graduating students
Wednesday, July 6: Waitlist Questionnaire Closes in the Housing Portal
Thursday, July 21: Waitlist Housing Assignments shared
Monday, August 29: Fall 2022 Move-in begins

The OSA Operations Team
OSAOPS@amherst.edu | 413-542-2723

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Housing Portal

Storage Information

May 6, 2022

Greetings _____,

Thank you for your patience as we have developed our storage offerings for the May move-out period. Below you will find information about both Transition Housing and Full Session Housing. You will learn about our pilot program’s replacement of on-campus storage and its subsidy offerings for international and low-income students. Please let us know at OSAOPS@amherst.edu if you have any questions.

Sincerely,

Student Affairs Operations Team

Student Storage - (Off-Campus Storage via Boomerang Storage Only)

The College offers two off-campus options for storage this spring:

Transition Housing Storage for spring residents who will be returning to campus for a summer program
Full Session Storage for students who will be leaving campus for an entire session (Summer 2022, Fall 2022, Spring 2023)
- Traditional storage options with Boomerang Storage (other vendors are not affiliated with our offerings)
- *New pilot* storage subsidy for international and low income students

NOTE: No on-campus storage will be offered this spring nor in subsequent semesters

Transition Housing Storage (Spring 2022 to Summer 2022) This option will exist for the 2022 year only.

Available to all spring residential students who are required to depart campus between May 25 and June 11, and who will return to campus on June 12 for authorized summer programs. The College will absorb the full cost of this storage period (2022 only) due to the limited housing available during this period and to accommodate the additional Commencement ceremony for the Class of 2020 and the double-sized class reunions. This storage period is serviced by Boomerang Storage and accessed through the Transition Storage Request.

Available to: Spring residents
Dates: Pick-ups are currently scheduled for 5/13, 5/20, and 5/25
Service type: Bring items to central location for pick up, delivered to summer housing assignments by June 13. (Central locations will be announced soon)
Cost: Covered in-full by Amherst College

Full Session Storage (Summer, Fall, and/or Spring)

The College has long offered decentralized and limited on-campus storage to students. The evolving needs of students, the growth of summer programs, and the increasing staff hours required to support a 12-month campus operation have contributed to the unsustainability of the historical offering.

Beginning with the May 2022 move-out period, we are piloting a program that will subsidize the cost of storage for international and low-income students as part of our existing partnership with Boomerang Storage. This pilot aims to provide more storage opportunities to a larger number of students, in a manner that recognizes the challenges of moving items to and from their storage location, and the reality that the financial cost associated with such off-campus storage is felt unevenly across our community.

The College continues to partner with Boomerang Storage to offer door-to-door storage service at students’ expense.

Available to: All residential students
Dates: Pick-ups by Boomerang are currently scheduled from 5/25 to 5/30
Service type: Door-to-door pick-up and drop-off
Cost: At students’ expense,* details available at the Boomerang Storage web site

*Students with high financial need are encouraged to request a storage subsidy code (SSC). SSCs cover Boomerang’s one-time registration fee and up to 4 boxes, totes, or luggage (size 4.5 cubic feet or smaller).

Boomerang’s standard boxes meet these criteria. Boxes/totes/luggage numbering more than 4 items, any furniture, and other items are not included in the subsidy, and can be stored, at the typical Boomerang rate, by the student. To learn more about requesting a Storage Subsidy Code please review and complete this form.

Sincerely,

The Student Affairs Operations Team

What’s Next?

Friday, May 6 by noon: Campus Departure Plans form due
Monday, May 9 at 3:00 pm: Waitlist Information Session via Zoom
Wednesday, May 17 at 3:00 pm: Waitlist Information Session via Zoom
Wednesday, May 18: Summer Housing Requests due through the Housing Portal
Wednesday, May 25 by 5:00 pm: Move-out for non-graduating students
Sunday, May 29, by 8:00 pm: Move-out for graduating students
Wednesday, July 6: Supplemental Waitlist Questionnaire through the Housing Portal
Thursday, July 21: Waitlist Housing Assignments shared.
Monday, August 29: Fall 2022 Move-in begins

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms
Previous Emails
Important Dates

April

Reminder: Campus Departure Plans Due May 6!

April 29, 2022

Greetings ___,

Share Your Campus Departure Plans!

We hope you are looking forward to the beautiful weekend we are forecasted to have!

As you know, in addition to the Class of 2022 Commencement, the end of May and early June will also bring alumni classes back for Reunion, and the Class of 2020 will return for their long-anticipated commencement! All three programs will utilize our residence halls as housing for families, guests, and alumni - this means we need to plan better than ever.

Please take a moment this weekend to connect with your support systems to develop your departure plan and share it with us. Non-graduating students must move-out on Wednesday, May 25, by 5:00 pm, and graduating students must move-out on Sunday, May 29, by 8:00 pm.

We are asking all students to share their May 2022 Campus Departure Plans by Friday, May 6. Why? We need your help to transition our residence halls into spaces ready for families, friends, and alumni!

Sincerely,

The Student Affairs Operations Team

What’s Next?

Waitlist Questionnaires become available in the Housing Portal on Friday, May 6th and will close on Wednesday, July 6.
Waitlist Information Session 3:00 pm on Monday, May 9 via Zoom
Summer Housing Requests due Wednesday, May 18
Move-out for non-graduating students is Wednesday, May 25 by 5:00 pm
Move-out for graduating students is Sunday, May 29 by 8:00 pm
Campus Departure Plans form due Friday, May 6 by noon
Waitlist Housing Assignments out Thursday, July 21. More information available online.
Fall 2022 Move-in begins Monday, August 29

The OSA Operations Team
OSAOPS@amherst.edu

We are: Liz Brozski, Dean Gendron, Marie Lalor, and Kelsey Mongeau.

Helpful Forms!
Previous Emails!
Important Dates!

2022-2023 Housing Assignment Waitlist Updates

April 22, 2022

Greetings _____,

In recent days, we have received many questions from community members regarding the Waitlist Process. We write now to provide updates about what to expect in the Waitlist Process for Academic Year 2022-2023, acknowledge a miscommunication, and to dispel several shared worries about this process.

All students currently on the waitlist will receive access to the Waitlist Questionnaire through the Housing Portal on Friday, May 6th to provide updated information about their residence hall preferences and daily routines. The questionnaire will close on Wednesday, July 6. We are offering a Waitlist Information Session by Zoom on Monday, May 9 at 3:00 pm.

All Amherst College students should know that there are enough beds for all of the students who will enroll in the College in the fall. The waitlist is a product of delayed housing assignments (CAs and Theme Housing), and students’ evolving decisions to take leave from the College. In July, we will have the most accurate information available to house all students on the waitlist.

Some of our earlier communications suggested that the Waitlist Process would be a selection process, and instead it will be a placement process. While the selection method is best for the overall assignments portion of the current HSP, the placement method holds advantages in smaller processes, especially those that include partially-filled rooms. A placement process allows us to better pair students without a chosen roommate with students in double rooms whose originally chosen roommate will no longer live there.

Existing roommate pairs are encouraged to remain paired in the Housing Portal. Remaining students will be paired with another student whose responses to the Waitlist Questionnaire indicate compatibility. Students from the waitlist may also be pulled into vacancies in rooms already selected by other students whose original roommates will no longer occupy those spaces.

A listing of Frequently Asked Questions is available on our website.

Sincerely,

Student Affairs Operations Team

What’s Next?

Waitlist Questionnaires become available in the Housing Portal on Friday, May 6th and will close on Wednesday, July 6.
Waitlist Information Session Monday, May 9 at 3:00 pm via Zoom
Summer Housing Requests due Wednesday, May 18
Move-out for non-graduating students is Wednesday, May 25 by 5:00 pm
Move-out for graduating students is Sunday, May 29 by 8:00 pm
Campus Departure Plans form due Friday May 6 by noon
Waitlist Housing Assignments shared Thursday, July 21. More information available online.
Fall 2022 Move-in begins Monday, August 29

May Move-out, Storage, & Summer Housing

April 22, 2022

Dear Students,

On February 28, Dean Agosto shared with the community several highlights about May move-out, summer housing and storage. We are now writing with greater detail to help you in your planning and to ask you to complete a quick form to share your plans.

May Move-Out

As a reminder, non-graduating students must move-out on Wednesday, May 25, by 5:00 pm, and graduating students must move-out on Sunday, May 29, by 8:00 pm. We are asking all students to share their May 2022 Campus Departure Plans by Friday, May 6. Why? We need your help! In addition to the Class of 2022 Commencement, the end of May and early June will also bring alumni classes back for Reunion, and the Class of 2020 will return for their long-anticipated commencement! All three programs will utilize our residence halls as housing for families, guests, and alumni - this means we need to plan better than ever.

Summer Housing

Summer Housing requires both an application from students, and a sponsorship from an Amherst College department. Graduating students are not eligible for summer housing.

The student application is available now in the Housing Portal.

This form will ask you about your anticipated housing needs, sponsoring host information, and possible roommate information. Summer housing request forms are due Wednesday, May 18.

It is important to note that most students engaging in any portion of the following segments of summer housing will need to change housing assignments during their stay. Summer Housing is broken down into 3 major segments, each with their own eligibility criteria.

Spring to Summer Transition (May 25 to June 12)
Located in Tyler, Seligman, Moore, Valentine, Humphries, Chapman, Plimpton, and Marsh.

Available only to those who are hired to work commencement, reunion, and other campus initiatives (only during the period of employment), students for whom Amherst is their primary residence, and international students who cannot travel due to international limitations.
Ineligible students include domestic students who do not have a commitment to the College until after Sunday, June 12.
Transition dates will range between Wednesday, May 25, and Monday, June 13 in a rolling manner as exams end and summer rooms are prepared. Alternative move dates will be discouraged and unavailable without exceptional reasons.

Summer Housing (June 12 to August 6)
Located in the Greenways, King, Weiland, Valentine, Garman, Jenkins, and Seligman.

Eligible students who participate in Amherst College academic programs, student summer employees, students for whom Amherst is their primary residence, and those who cannot travel due to international limitations.
Ineligible students include all who were not approved via the Summer Housing Request process
Transition date is Sunday, June 12 for the vast majority of students.

Summer-to-Fall Transition (August 8 to August 29)
Located in students’ Fall 2022 housing assignments

Eligible students include students for whom Amherst is their primary residence, and international students, and students who have a commitment to the College beyond Saturday, August 8.
Ineligible students include those who are studying away, or taking a leave for the Fall 2022.
Transition dates will range between Monday, August 8 and Wednesday, August 17 in a rolling manner as exams end and fall summer rooms are prepared. These dates are determined based on programs and room readiness. Alternative move dates may not be possible, and will be discouraged without exceptional reasons.

Storage

The College has long offered limited on-campus storage to students, and the program has become unsustainable. We are now piloting a new program for the coming year and will share additional details about that program as April and May progress. The College continues to partner with Boomerang to offer door-to-door storage service at student expense. The College is reviewing a cost-subsidy model for students with high financial need, and we look forward to sharing updates with the community soon.

The College will cover the cost of storage in-full for all students who briefly depart campus between May move-out and return June 12 because move-out and summer housing moves are under a more compressed timeline because of the pressures on campus housing during early June.

Sincerely,

The Student Affairs Operations Team

What’s Next?

Waitlist Questionnaires become available in the Housing Portal on Friday, May 6th and will close on Wednesday, July 6.
Waitlist Information Session 3:00 pm on Monday, May 9 via Zoom
Summer Housing Requests due Wednesday, May 18
Move-out for non-graduating students is Wednesday, May 25 by 5:00 pm
Move-out for graduating students is Sunday, May 29 by 8:00 pm
Campus Departure Plans form due Friday, May 6 by noon
Waitlist Housing Assignments out Thursday, July 21. More information available online.
Fall 2022 Move-in begins Monday, August 29

Summer Waitlist Process

April 14, 2022

Hello,

The Housing Selection Process is now closed. Our records indicate that you did not yield an assignment through the Theme Community, Suites & Triples, or the General Housing Selection Processes. It is important to note that we intend to assign all Amherst College students seeking housing for the fall semester; however, your particular assignment cannot be made immediately. We are now writing to share with you details about the Summer Waitlist Process.

The Housing Portal will be reopened for the Summer Waitlist Process by Friday, May 13, 2022. In the Housing Portal you will be able to form a roommate pair with another student you have identified. You will also be asked to complete a questionnaire about how you tend to operate in your residential space, and what you are looking for in a roommate. Our communication on May 13 will include more detailed information on participating in the Waitlist Process.

The Waitlist Process will run from 10:00 am to 3:00 pm on Thursday, July 21. Please mark your calendars now! The Student Affairs Operations Team will serve as a proxy only for roommate pairs in which both students are unavailable to select on that date.

If you are unable to identify a roommate yourself, we will pair you with another student whose questionnaire is in alignment with your own responses and inform you of your housing assignment by Friday, August 5, 2022.

We look forward to working with you this summer.

Sincerely,

The OSA Operations Team

It’s HSP Time! How to Choose a Room, Select with a Roommate, & Request a Proxy!

April 11, 2022

Hello,

The General Housing Selection Process (HSP) begins tomorrow! HSP is an active process - all students must login to the Housing Portal at their Selection Time to select a room. If you do not participate, you will not be housed until the summer waitlist process.

We on the Student Affairs Operations Team have been busy preparing resources to help you navigate the process and hope you watch our full Portal Video Series and find them helpful!

As a reminder, your Housing Selection Number is: ____ and your Housing Selection Time is: ____ EDT. The portal’s room selector interface will close to you at ____ EDT.

Rising Juniors & Sophomores - please log into the Housing Portal and create your roommate pair in advance of your selection time to ensure a smooth selection period. All sophomores, and nearly all juniors will need to live in a double room for the 2022-2023 academic year (except students with registered single room accommodations). Roommate Pairing is currently available in the Housing Portal and will remain open until you select your room. Please review the videos above to learn how to navigate the system.

Unavailable to participate? We are available to Proxy for you!

In class? At practice? Ask us to serve as your proxy! Student Affairs Operations will act as proxy for students selecting single rooms and when both members of a roommate pair are unable to select.

In the Housing Portal, on the ‘Housing Assignment Process’ page of the Questionnaire, students can use the drop down menu to request the OSA Operations Team to select your room on your behalf. In the case of double rooms, both roommates must complete the proxy form. When one member of a roommate pair is available, that person should select the room for both students.

Quick access links:

Housing Portal

When to log in: Approximately 5 minutes prior to your Selection Time

Frequently Asked Questions
Explore Available Rooms

Populates at 4:00 pm each selection day
Updates every 15 minutes during selection
No rooms are listed at this time

Exciting News! The Student Affairs Operations Team will send a text to all participants with mobile phone numbers on file on their Selection Day! We are eager to answer your ‘in-the-moment’ questions about HSP this week via text. We will also be responsive by email at OSAOPS@amherst.edu.

In case you missed it - here’s how it will work!

Generally:

Every 10 minutes ~15 students’ portal selection ability will be ‘activated’
HSP runs from 5:00 pm to 10:00 pm each evening
Your ability to select remains active until you have chosen an assignment, or 12 hours after your activation time

Rising seniors planning on a single: If you want to select at the same time as a friend you can wait to select at the later time
Planning on living in a double: For the best outcome, the person with the lower Selection Number (earlier Selection Time) should choose for both students in the roommate pair.
Unsure? If you want to see if singles will still be available at your selection time, you can, and then form a roommate pairing during HSP if there are no remaining singles

What’s Next?

Tuesday, April 12

11:30 am - 1:30 pm: Drop-in Hours for Questions
5:00 pm - 10:00 pm: Rising Seniors General HSP

Wednesday, April 13

11:30 am - 1:30 pm: Drop-in Hours for Questions
5:00 pm - 10:00 pm: Rising Juniors General HSP

Thursday, April 14

11:30 am - 1:30 pm: Drop-in Hours for Questions
5:00 pm - 10:00 pm: Rising Sophomores General HSP

Move-out for non-graduating students is Wednesday, May 25 by 5:00 pm
Move-out for graduating students is Sunday, May 29 by 8:00 pm
July 2022: Waitlist Housing Process

Sincerely,

The OSA Operations Team

HSP is Next Week: Highlights

April 7, 2022

Hello,

The Suites and Triples Selection Process (STSP) closed yesterday - and the OSA Operations Team is gearing up for the general Housing Selection Process (HSP) next week. If you have already received an assignment through the Theme Housing Process, or STSP, you may disregard this message. are writing to share a few high level points with you, and will follow up with more details on Friday.

What you need plan for:

You will need to log into the Housing Portal to select an assignment
Juniors and sophomores should plan to select a double-occupancy room.
Note: Fewer than 20 juniors were placed in a single-occupancy room in AY 2021-2022. The College expects similarly-high enrollment in AY 2022-2023.
Information Session on Friday, April 8 at 3:00 pm in the Keefe Theater

What we will share with you tomorrow:

The link to the Housing Portal
Your exact HSP Selection Time as determined by your Selection Number
Detailed directions for roommate pairing and selecting an assignment

What’s Next?

Friday, April 8 3:00 pm: General HSP Information Session in Keefe Theater
Tuesday, April 12 5:00 pm - 10:00 pm: Rising Seniors General HSP
Wednesday, April 13 5:00 pm - 10:00 pm: Rising Juniors General HSP
Thursday, April 14 5:00 pm - 10:00 pm: Rising Sophomores General HSP
Move-out for non-graduating students is Wednesday, May 25 by 5:00 pm
Move-out for graduating students is Sunday, May 29 by 8:00 pm

Questions? Don’t forget to come to the information session on Friday, April 8 in the Keefe Theater!

Sincerely,

The OSA Operations Team

DUE TODAY: Housing Questionnaire and STSP Registration

April 3, 2022

Good Afternoon,

Today marks the deadline to complete your Academic Year 2021-2022 Questionnaire through the Housing Portal. If we have not yet received your completed questionnaire, you will receive a follow-up email from us shortly.

Today is also the deadline to register for the Suites and Triples Selection Process. The registration form is due TONIGHT by 11:59 pm EDT, and all group members must complete the housing questionnaire in order to remain eligible for the process. Right now 54% of registered groups have at least one member who is not eligible to participate. Please remind your group members!

Frequently Asked Questions

We have enjoyed meeting many of you at information sessions and drop-in hours in recent weeks. Below, we have shared the answers to a few of your most often shared questions. You can find these and more Frequently Asked Questions on our website.

How soon before the General Selection Process do I have to finalize my roommate pair?

Roommate pairs can be formed and broken as many times as desired from the time that pairings open on April 8th up until the pair chooses a room. Therefore, if a pair is trying to decide between single and double room options, they can wait as long as they would like to form the pair.

How do I know the features of a particular residence hall?

Our colleagues in Facilities maintain a set of all of the campus floor plans that are accessible by members of the College community. We recommend bookmarking this resource for use during the selection processes.

How likely are rising juniors (current sophomores) to receive single rooms?

Last year, only about 20 rising juniors who participated in the General Placement Process received single rooms. This year enrollment is still expected to be quite high, and we anticipate that this trend will continue. Single rooms will be reserved for students with registered housing accommodations, but all rising junior and sophomore students should identify a possible roommate and prepare to select a double room.

If my group is chosen in the STSP but we do not want any of the spaces left, do we have to live in a Suite or Triple?

No, all selected groups are given the opportunity to choose or withdraw from the STSP before or during the selection event. If a group is not interested in any of the spaces remaining, they may decline the opportunity to select a suite or triple to await the possibility of being chosen for a later STSP configuration or to participate in the General Selection Process.

Drop-In Hours and Information Sessions

This Friday, April 8, there will be an information session for students at 3:00 pm in the Keefe Campus Center Theater. Students who would like to ask brief individual questions may also attend the virtual drop-in hours, hosted via Zoom on Tuesday, April 5 from 6:00-8:00 pm.

Best regards,

The OSA Operations Team

March

Suites and Triples Selection (STSP) Registration form OPEN

March 28, 2022

Greetings Mammoths!

The Suites and Triples Selection Process (STSP) registration form is now available. The STSP event will be held on April 6 from 10:00 am to 5:00 pm via Zoom. (Note: all times are Eastern Daylight Time (EDT)).

How does registration work?

Please select one group leader to submit your group's registration form.
(multiple submissions will delay staff processing your submission)
Your STSP group leader submits the registration form by April 3, no later than 11:59 pm
All group participants will receive an automated confirmation email from OSAOPS@amherst.edu encouraging suite/roommates to review the application and reply if it is incorrect in any way. No action is required by group participants unless the original submission is incorrect.
The OSA Operations Team

Assumes group participants agree to the group members and configuration unless we receive a dissenting email from a group member.
Will verify group members’ eligibility and average group members Selection Numbers and communicate with all group members their averaged STSP Selection Number and Selection Window by noon on April 5. This email will include the Zoom link to the STSP Zoom event.
Will serve as a proxy upon request for any group where no members are able to participate in Selection Day upon request to OSAOPS@amherst.edu

This year, the room types available in the Suites and Triples Selection Process will be the Jenkins 10-person suites, all Greenways 4-person suite configurations, and the Mayo-Smith 5- and 3-person suites. This year, natural triples will also be available.

The suite configurations are as follows, and select during the following time windows on April 6:

10-person suites (all singles) 10:00 am
5-person suites (singles/doubles) 10:30 am
4-person suites (all singles) 11:00 am
4-person suites (singles/doubles) 1:00 pm
4-person suites (two doubles) 2:00 pm
3-person suites (all singles) 3:00 pm
Natural triple rooms 3:30 pm

All students are welcome to register with a group for each suite configuration, but no student may join more than one group per configuration. Groups with persons who have registered for more than one group of that configuration will be disqualified.

All registered participants will receive confirmation of the schedule of events, an appointment time for all groups that applied for each suite-type, and the link to access the selection Zoom. For more information about the process and to access the registration form starting March 28, please visit the Suites and Triples Selection page on our website.

What’s Next?

Applied for Theme Housing? Accept or decline offers by noon on March 29
Suite Selection

Applications are due on April 3 by 11:59 pm, and the process is on April 6
Information Session 7:00 pm on March 29 via Zoom

Housing Questionnaire closes on April 3 at 11:59 pm
General Selection runs from April 12 through April 14.

Housing Selection Process Information Sessions:

5:30 pm on March 30 in Keefe Theater
3:00 pm on April 8 in Keefe Theater

Move-out for non-graduating students is on May 25 by 5:00 pm and for graduating students on May 29 by 8:00 pm

Best regards,

The OSA Operations Team

Tonight's HSP Info Session: Updated Link

March 24, 2022

Greetings Housing Process Participants,

Please use this Zoom link to access this evening's Information Session about the Housing Selection Process. The Info Session will start at 5:30 pm EDT, and Q/A will follow.

The same updated link can be used to access the Information Session about the Suites and Triples Selection Process to be held on Tuesday, March 29, at 7 pm EDT. For other opportunities to learn about the Housing Selection Process, you can check out our FAQs or these other live question and answer opportunities.

Zoom Drop-In Hours

Thursday, March 31 10am-12pm
Tuesday, April 5 6pm-8pm

HSP Information Sessions

Wednesday, March 30 5:30PM - Keefe Theater
Friday, April 8 3PM - Keefe Theater

Best regards,

The OSA Operations Team

2022-2023 Housing Questionnaire now open

March 24, 2022

Good Morning,

The Housing Questionnaire for the 2022-2023 Housing Selection Process is now open.

All students who plan to live on campus in Fall 2022 (including those interested in suites, and Theme Communities, and students with registered housing accommodations) must complete the Housing Selection Process (HSP). Please sign in to the Housing Portal and complete the application by 11:59 pm on Sunday, April 3, 2022. Students who do not complete an application by this date will be removed from the Housing Selection Process and placed on the Waitlist.

We aim to make selecting a room on campus for the next academic year as seamless as possible.

Please complete these 2 easy steps:

Step #1 – Fill out the questionnaire by Sunday, April 3. This first step is critical and required. You cannot participate in the Housing Selection Process (including Theme and Suite processes) without completing this step!
Step #2 – Stay abreast of the housing selection timeline for selecting your room for next year. Housing Selection will be held April 12-15. We will hold several Information Sessions (see more information below) which will explain the process and address any questions you may have.

For more information about the HSP, visit our Frequently Asked Questions.

Below, please find a brief description of some important information related to the Housing Selection Process. Our website has been updated to reflect all important dates and information related to the selection process this year.

Suites and Triples Selection Process (STSP):

The STSP selection day will be on Wednesday April 6, 2022 via Zoom. Specific times will be shared with applicants on April 4, 2022. This is a standalone process to select spaces in natural triples (deemed triples prior to any occupancy adjustments) and all suites across campus, including the 10-person Jenkins suites, the 5-person and 3-person suites in Mayo-Smith, and the various configurations of 4-person suites in the Greenways (Ford, Lee, Greenway C, and Nicholls Biondi). Suites and Triples Selection order is determined by the groups averaged Selection Number. If you are not able to yield a suite or a triple from this process, you will automatically be entered into the general HSP.

For more details about Suite Selection, please review the information on our website.

Theme Communities

The deadline to apply for Theme Communities has passed. Theme community offers will go out by early next week. All students accepted to Theme Communities should log into the Housing Portal to review and sign the Community Living Agreement. Students who accept a theme community placement but do not complete a housing application may be removed from that community. Please see the HSP Timeline for information about deadlines. Late theme housing applications are welcome and will be considered as part of the waitlist process.

Housing Accommodations in the Housing Selection Process

Students with approved housing accommodations who opt to use them will participate in the General Selection Process. If needed, students with approved accommodations will receive an update from our office with an adjusted Selection Number in order to successfully select a room that meets their registered accommodations.

The deadline to initiate the process to receive or update housing accommodations with Accessibility Services for the 2022-2023 Housing Selection Process was Friday, March 18th. Any accommodations approved after that date will not be reviewed by OSA Operations until the Summer of 2022. We cannot guarantee housing accommodations will be met after the deadline, but will do our best based on availability.

Accommodation Questions?

With questions about receiving accommodations, contact accessibility@amherst.edu.

With questions about how your registered accommodations affect your housing selection experience, contact OSAOPS@amherst.edu.

Time-slots

Time-slots will be shared with students (through the portal and email) by 5pm on April 8, 2022.

Questions? Drop-in Hours and Information Sessions

Staff from OSAOPS will be available to discuss your questions about the applications during Drop-in Hours and Information Sessions in the coming weeks.

Zoom Drop-In Hours

Thursday, March 31 10am-12pm
Tuesday, April 5 6pm-8pm

HSP Information Sessions

[TODAY] Thursday, March 24, 5:30pm via Zoom
Wednesday, March 30 5:30PM - Keefe Theater
Friday, April 8 3PM - Keefe Theater

Suite and Triple Selection Info Session

Wednesday, March 29 7pm via Zoom

Please check your email regularly for updates, log into the portal and complete your application to participate in Housing Selection for 2022-2023 and frequent the HSP Timeline. If you are not going to be enrolled for Fall 2022, please let us know.

We look forward to working with you in this process!

The OSA Operations Team

<+> PLEASE READ - Stearns Steeple Repair - PLEASE READ <+>

March 17, 2022

TO: James and Stearns Residents

FROM: The OSA Operations Team

DATE: 3/17/22

TOPIC: Stearns Steeple Repair - No Access to the Mead Courtyard

_____________________________________________________________

Greetings, James and Stearns Residents,

Amherst’s iconic Stearns Steeple is in need of repairs. Given the height and composition of this structure, safety guidelines require a cordon around the steeple to protect the community while we evaluate and perform the necessary repairs.

Effective immediately, ingress to and egress from James and Stearns residence halls will be limited to the Quad-side main doors as well as the side doors to each hall. Doors that provide access to the courtyard will be unavailable.

If this information causes you concern about the manner in which you access the campus or these residence halls, please contact OSAOPS@amherst.edu.

Thank you for your attention and cooperation as the repairs move forward.

Respectfully,

Dean Gendron

The Student Affairs Operations Team

HSP 2022-2023 Updates: Selection Numbers

March 10, 2022

Greetings ____,

We write today to provide information regarding the procedures that the OSA Operations Team will implement to prepare for the Housing Selection Process in the coming weeks. Historically, students have been made aware of their assigned selection time, but the mechanism by which we generated that selection time was often misunderstood. During this cycle we aim to provide additional insights when possible. All students have been assigned a random Selection Number according to their dates of enrollment at the College, as described in this chart.

Your randomly assigned Selection Number is: X

Selection Classification	Selection Day	Random Number Range
Seniors	Tuesday, April 12	1-525
Juniors	Wednesday, April 13	526-1050
Sophomores	Thursday, April 14	1051-1700

For each of the following housing assignment subprocesses and circumstances, please review how Selection Numbers will be taken into consideration or adjusted.

Please read the following email in full, and refer to our HSP FAQ page as questions arise.

General Housing Selection Process (HSP)

Students who participate in the general Housing Selection Process will be assigned a selection time based on their Selection Number. Please note that some Selection Numbers will no longer be ‘in play’ by the time of the general HSP dates because those Selection Numbers will have been used in the Theme or Suites/Triples processes.

Mini-Glossary

Selection Time: The start time for the window in which the student, pair of students, or suite of students may choose a room.
Selection Number: The number assigned to each student by OSA Operations that is randomly generated within the student’s classification (class year plus any appropriate adjustments for number of active semesters - i.e. registered accommodations)
Selection Order: The chronological progression through the Selection Numbers. The progression begins with the lowest number in each classification group.

Students selecting a double-occupancy room (one-room double or two-room double) will be able to create a roommate pair beginning shortly before the April 12-14 Housing Selection Process, and this opportunity will continue to be available throughout the duration of the three-day event. Students who create a pairing will be able to select at the time assigned to the student who initiates the pair in the housing portal - generally this will be the student with the lower Selection Number (the earlier chronological selection time). Students interested in living in one of our triple rooms should engage in the Suites/Triples Selection Process (more information below). ** See ‘Note about Discontinued Practice’ below.

Theme Communities

Theme Community selection order is determined by each individual community. Use of the Selection Number by Theme Communities is at the discretion of those communities. Students who yield an assignment in Theme Communities will not be included in further housing processes. Please contact the Office of Residential Life with questions related to Theme Communities.

Suites and Triples Selection Process (STSP)

Each application for Suites/Triples Selection Process will use the applicants averaged Selection Numbers. The triples included in the STSP are not increased-occupancy from previous doubles from the 2021-22 year, and are considered ‘natural triples.’ Applications will become available on Monday, March 28 and are due by 11:59 pm on Sunday, April 3. The OSA Ops Team will then calculate and notify each applicant group of their averaged Selection Number and selection time window by 10:00 pm on Monday, April 4.

Accommodations

Students who are registered for housing accommodations may need their Selection Number adjusted following approval from Accessibility Services to allow for earlier selection on the date assigned to their class year. The OSA Operations Team will reserve an equivalent number of rooms to meet the needs of students selecting on each date.

This will allow students with registered housing accommodations to select a room that meets their accommodations during the regular process. Not all students' accommodations will require an adjusted Selection Number as the available room inventory may exceed the maximum number of participants. As a reminder, accommodation requests are due to Accessibility Services by March 18. The OSA Operations Team will share adjusted Selection Numbers on or before March 30, 2022.

** Note about Discontinued Practice:

Students who participated in the HSP prior to the last two years may recall a concept that was known as ‘Time Groups’. These groups advantaged larger cohorts of peers in creating adjacent, insular blocks of assignments within a residence hall. One of the commitments held by the Office of Student Affairs is to equitably distribute the limited resource of assignments across our housing stock. As such, the OSA Ops Team has discontinued this OSA-facilitated blocking of rooms to provide more power to a student’s Selection Number, and less power to a group. Instead, groups of students who find interest in living closer to their peer group should organize prior to the HSP and conduct an accounting of each peer’s Selection Number. A group of students who wish to attempt to live in closer proximity to each other would benefit by:

Learning who in the group holds the latest selection time (highest Selection Number)
Deciding as a group that peers with earlier selection times will delay choosing a room their selection appointment time and wait for the group’s latest-selecting peer to choose
The entire group may select their rooms at the same time as the latest-selecting peer in halls with remaining adjacencies. Remember: Some areas are designated as All–Women. Those designations must be honored.
Consider applying for a Theme Community or engage the Suites/Triples Selection Process.

What’s Next?

We will share information about Selection Times and how they are used in each housing process
Applied for Theme Housing? Offers to live in theme communities go out on Wednesday, March 16, followed by specific housing assignments on March 26.
Announce dates, times and locations of Information Session
Suite Selection application available March 28, due April 3, and the process is on April 6
General Selection runs from April 12 through April 14.
Move out for non-graduating students is by 5:00 pm on May 25 and for graduating students by 8:00 pm on May 29

Best wishes,

The OSA Operations

Looking Ahead to Summer 2022

March 7, 2022

Hello,

With Spring Break right around the corner, we in OSA Ops wish to share a few tips and reminders with you!

Spring Break is a great time to make your summer plans! Move out is

Non graduating students: Wednesday, May 25, by 5:00 pm
Graduating students: Sunday, May 29, by 8:00 pm

On campus storage over the summer is limited to 3 medium-sized boxes. Larger items such as lamps or fans that do not fit in boxes are not permitted in storage. For students for whom it is possible, please consider bringing home large items that we cannot store on campus for you.
Don’t forget to test upon return on Sunday, March 20! And pick up your at-home test next week at the Testing Center to use before you depart for campus.

The semester seems to race unusually fast toward its end following Spring Break. Please not only use this time to decompress, but to also arrange travel and begin considering summer plans.

Students Sponsored for Summer Housing (who are on campus this spring) are expected to change rooms (when necessary) between Wednesday, May 25, and Monday, June 13, in a rolling manner as exams end and summer rooms are prepared. Alternative move dates will be discouraged and unavailable without exceptional reasons.
Students who are approved to remain on campus during the transition period between spring semester’s end and the beginning of summer period (June 12) should expect to have to move to a different residence hall location.

In early April we will send out detailed information about summer storage, and summer housing on campus. We hope you have a restorative break.

Sincerely,

OSA Ops

February

Housing Selection Process Information

Februrary 28, 2022

Good Evening,

The Housing Selection Process for Academic Year 2022-2023 is officially underway!

All students who plan to live in College housing for the Fall 2022 semester must complete the Housing Selection Process (HSP). Please find a brief description of some important information related to the Housing Selection Process below. More details are available online.

Housing Selection Portal Screen Name

Following Spring Break, the Online Housing Portal will open on Tuesday, March 22. The Housing Portal is where students will agree to the Housing Application and ultimately select housing assignments in April. Instructions for navigating the portal will be provided in multiple formats in the coming weeks.

In the Housing Selection Portal, you will encounter a ‘Web Screen Name’. This Screen Name serves only one function, to allow students to find one another in the portal in order to form Room Groups. Therefore, the Web Screen Name IS NOT refreshed/updated by Amherst College student records. If you are concerned that your given/legal name might be present in the Portal, please email OSA Operations the chosen name that you would prefer.

Theme Housing Process

The Theme Housing Process is facilitated by existing Theme Housing Community leadership and the Office of Residential Life. Please see the HSP Timeline for information about deadlines. Students who accept a housing assignment in the Theme Housing Process will be removed from subsequent selection processes. If you are not assigned a room in the Theme Housing Process, you will automatically be entered into the following HSP.

Suite Selection Process:

Suite Selection will be facilitated on Zoom on Wednesday, April 6, 2022. This is a standalone process to select spaces in all suites across campus, including: the 5 and 10-person Jenkins suites, the 5 and 3-person suites in Mayo-Smith, and the various configurations of 4-person suites in the Greenways (Ford, Lee, Greenway C, and Nicholls Biondi). Suite Selection will use the same selection order as the general HSP. Students who accept a housing assignment in the Suite Selection Process will be removed from subsequent selection processes. If you do not ultimately select a suite in this process, you will automatically be entered into the general HSP.

Details about the Suite Selection Process will be updated regularly as the process nears.

Housing Accommodations in the Housing Selection Process:

All students with qualifying housing accommodations who opt to use them will be selecting rooms online. Students must submit all documentation to the Office of Accessibility Services by Friday, March 18, 2022. Students approved for housing accommodations after that date are not guaranteed that their accommodations will be met during the HSP; however, we will do our best to meet students’ accommodations after the Housing Selection Process.

Studying Away?

Students who plan to study away in the Fall of 2022 are not eligible to participate in the Housing Selection Process. Intent forms are due to the GEO office on Friday, April 1, 2022, which will be shared with the Housing Operations Team. If your plans change after that time please email OSA Ops at and we house you following the close of the HSP.

Information Sessions:

We will provide multiple information sessions throughout the coming weeks. Additionally, students are always welcome to drop in at Keefe 018 from 9:00 am to noon, and 1:00 pm to 4:00 pm with questions. Please check for an email in the next two weeks, and the Daily Mammoth, for more information soon!

General Housing Selection Process

Most students will select their housing assignments through the general Housing Selection Process. This year, the general HSP runs from Tuesday, April 12, 2022 - Friday, April 15, 2022.

Time Slots:

Time slots will be shared with students (through the Housing Portal and email) by Thursday, April 7, 2022, following the close of the Suite Selection Process.

Please check your email regularly for updates! Students who will not be enrolled for Fall 2022, should inform OSA Ops as soon as possible unless you are graduating.

Sincerely,

OSA Operations

Important dates: Housing Selection, End of Semester, and Summer Transition

February 28, 2022

From: studentaffairs@amherst.edu

Dear Students,

This message contains important dates for the remainder of the spring semester, including housing selection, move-out, and summer transition. We know it is important for you to have these dates as early as possible in order to plan appropriately.

Housing Selection Process (HSP)

The general Housing Selection Process will occur between Tuesday, April 12 and Thursday, April 14. Note: Theme Community processes and the Suite Selection Process will precede the general HSP. Information about all aspects of the Housing Selection Process can be found here and more details will be shared by the Student Affairs Operations Team in a separate letter later today.

End of Spring Semester Move-Out Dates

Non-graduating students are expected to move out of their rooms by 5:00 pm on Wednesday, May 25.
Graduating students are expected to move out of their rooms by 8:00 pm on Sunday, May 29.

Additional move-out instructions will be shared in mid-April.

Transitional and Summer Housing

In addition to the Class of 2022 Commencement, the end of May and early June will also bring alumni classes back for Reunion and the Class of 2020 will return for their long-anticipated commencement! All three programs hope to utilize on-campus housing for families, guests, and alumni. For these reasons, housing on campus between move-out and the beginning of summer housing (known as ‘Transitional Housing’) will be limited.

Students who are hired to work commencement and/or reunion, students for whom Amherst is their primary residence, and students who cannot travel due to international limitations will have priority for transitional housing. Students who are approved to remain on campus should expect to have to move to a different residence hall location following exams.

Students approved for summer housing who are not on campus during the transition from spring to summer should plan to return to campus on Sunday, June 12.

More information about Transitional Housing will be available in early April in tandem with Summer Housing information. Please do not hesitate to reach out to the Student Affairs Operations team at OSAOps@amherst.edu with any questions.

Sincerely,

Liz

Section Navigation

Fall 2022 - Spring 2023 Communications

Mid-Summer Check-in from Housing & Operations

Important dates for the 23-24 academic year:

Gender-Inclusive Roommate Placement Opportunity

New Student Housing Questionnaire now Open!

Summer Campus Conditions

May Move-out, Storage, & Summer Housing

May Move Out

Waitlist Information

Housing Selection Times Released

HSP Is Next Week!

Suites and Triples Selection Process (STSP)

Housing Selection Process

Your Housing Selection Number:XXXX

Theme Housing Applications DUE!!!!

Welcome Back & Theme Housing Information

Important Closing Procedures

Submit the check out form upon departure https://tinyurl.com/DecMovedOut

Spring Housing Selection Information

Removal From Campus Housing

December Move-out, December Closure, January Recess, and Spring Move-in

November Break Information

Welcome to Campus

New Students 2022 Emails

New Student Housing Assignment

Gender-Inclusive Roommate Placement Opportunity

Please complete Housing Questionnaire ASAP

Housing Questionnaire Now Open

Summer 2022 Emails:

Fall 2022 Arrival Information

Fall Room Vacancy Options

Steam Shutdown

Card Access Issues

May

Summer Deadlines TOMORROW, Storage and Departure Reminders

Move Out Donations

Summer & Transitional Housing, Trash & Bash, and Storage Reminder

Boomerang Box Distribution WEDNESDAY

Supplemental Waitlist Questionnaire Now Open

Storage Information

April

Reminder: Campus Departure Plans Due May 6!

2022-2023 Housing Assignment Waitlist Updates

May Move-out, Storage, & Summer Housing

Summer Waitlist Process

It’s HSP Time! How to Choose a Room, Select with a Roommate, & Request a Proxy!

HSP is Next Week: Highlights

DUE TODAY: Housing Questionnaire and STSP Registration

March

Suites and Triples Selection (STSP) Registration form OPEN

Tonight's HSP Info Session: Updated Link

2022-2023 Housing Questionnaire now open

<+> PLEASE READ - Stearns Steeple Repair - PLEASE READ <+>

HSP 2022-2023 Updates: Selection Numbers

Looking Ahead to Summer 2022

February

Housing Selection Process Information

Important dates: Housing Selection, End of Semester, and Summer Transition

Submit the check out form upon departure
https://tinyurl.com/DecMovedOut