Research funds are awarded to Faculty through the Dean of Faculty’s Office.  The funds may be used for Entertainment, Travel, Research, Field Trips or Special funds awarded.

Each award from the Dean of Faculty’s Office will be assigned a six (6) digit number project number. This number must be included with each payment request.

To Pay Vendors...
  • Submit the vendor's original invoice with the complete department expense line and appropriate project number assigned to the funds with the authorized approval to Accounts Payable (Box 2227).
  • Provide all information required for business travel, meals and entertainment for direct payments to vendors including purpose and list of attendees.
  • Staple any supporting documents to the invoice.
  • Paper clip any material required to be included with the check to the invoice.

Incomplete requests and those not following policy will be returned to the individual requesting payment.

Please Note:  Invoices should not include Massachusetts sales tax as Amherst College is a tax exempt entity.  It is the purchaser’s responsibility ensure that tax has not been charged and to advise vendors of Amherst’s tax exempt status.  Please contact Jim Czelusniak in the Controller’s Office at Ext. 2809 for a Form ST-5, Sales Tax Exempt Purchaser Certificate and Form ST-2, Certificate of Exemption to provide to new vendors.

Reimbursement to individuals for Student entertainment expenses...
  • Submit an Amherst College Travel and Expense Report to Accounts Payable (Box 2227).
  • Provide original receipts and a list of attendees. 
  • Also provide the appropriate account number to be charged listed below along with your assigned six digit faculty project number:
    • Regular Faculty Entertainment 30-607702-572011 +project number
    • First year Seminar 30-607706-572011 +project number
    • Home Meals 30-607742-572011 (no project number needed)
    • Faculty Liaison to Athletic team 30-607700-572011 +project number

Incomplete requests and those not following policy will be returned to the individual requesting payment.

Reimbursement to Individuals For Research/Travel Expenses...
  • Submit an Amherst College Travel and Expense Report to Accounts Payable (Box 2227).
  • Provide all information for business travel or research expense. 
  • The form needs to have the appropriate account number to charge along with your assigned six digit faculty project number.
  • Staple all supporting documents to the form.

Incomplete requests and those not following policy will be returned to the individual requesting payment.